You’ll be coming back and processing these once you have the rest of your workflow dialed in. Use Mailstrom to batch delete hundreds (or thousands) of unimportant emails at a time, and then move all remaining emails from your inbox to a specially marked folder.ĭon’t worry about getting everything - just the low-hanging fruit. Forward all your email accounts to Gmail, or whatever service you have to use for work.ģ. Unsubscribe from every newsletter, notification list, and broadcast list that isn’t absolutely essential (using a service like if necessary)Ģ. These should be old news, but just in case:ġ.
“I must create a system or be enslaved by another man’s” - William Blake Here is your annotated checklist for One-Touch Inbox Zero, in 5 EASY STEPS! Here is the simple truth: it takes far, FAR less time and energy to maintain your email inbox at zero than at a thousand. Just make the mailbox infinitely bigger, the delivery nearly continuous, and the variety of letter types radically more diverse. “I don’t need a system…I’ll just keep everything in email!”īut this is exactly how most people handle their email every day. Each day he repeats this ritual, his mailbox overflowing and bursting at the seams with each passing day. Then he stuffs everything right back into the mailbox, the overdue electricity bill right alongside the junk mail, the personalized postcard together with the tax forms. He scans through the day’s mail, identifying bills to pay, magazines to browse, and letters to read. Imagine for a second a man checking his postal mailbox. The key to Inbox Zero, everyone knows, is to “touch each email only once.”īut what most do not appreciate is that this level of simplicity is the ultimate sophistication - only a well-designed underlying system can make such elegant action possible. The average knowledge worker, in contrast, spends 28% of their time reading, writing, and responding to email - nearly 4 times as much. I spend 17 minutes per day on email, or 7.43% of my total work time over the past 12 months.
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